Read the full agreement carefully. All required fields must be completed before signing.
Benux Corp DBA OTR Express Group — Read carefully before signing
This Travel and Orientation Expense Repayment Agreement ("Agreement") is entered into by and between Benux Corp, doing business as OTR Express Group ("Company"), and the undersigned driver applicant/candidate ("Candidate").
This Agreement is effective as of the date signed by Candidate.
Candidate has expressed interest in attending orientation with a motor carrier, trucking company, or related hiring partner ("Sponsoring Carrier") for a potential CDL-A driving opportunity.
To assist Candidate with attending orientation, Company and/or Sponsoring Carrier may purchase, advance, coordinate, or arrange certain travel-related expenses on Candidate's behalf.
The purpose of this Agreement is to confirm Candidate's responsibility to reimburse actual documented, non-refundable travel-related expenses if Candidate voluntarily cancels, no-call/no-shows, refuses to attend, or otherwise fails to attend orientation after expenses have already been incurred, except as stated in this Agreement.
Candidate understands that Benux Corp d/b/a OTR Express Group may act as a recruiting intermediary, coordinator, or authorized representative in connection with Candidate's orientation travel.
Travel expenses may be paid by Company, Sponsoring Carrier, or another authorized party.
Regardless of which party initially pays the expense, Candidate agrees that Company may request and collect reimbursement for actual documented, non-refundable covered expenses when reimbursement is owed under this Agreement.
If the Sponsoring Carrier paid or funded the expense, Company must have authorization from the Sponsoring Carrier to seek reimbursement.
Candidate may be responsible only for actual documented, non-refundable travel-related expenses paid or advanced on Candidate's behalf.
Covered expenses may include:
Candidate will not be charged punitive fees, markups, general administrative fees, lost revenue, lost opportunity costs, or any amount not supported by documentation.
Unless approved in writing by Candidate and allowed by applicable law, this Agreement does not cover:
This Agreement is intended to cover travel-related reimbursement only, not employment penalties or punishment.
Candidate understands that the exact final travel cost may not be known at the time this Agreement is signed.
Company will make reasonable efforts to book travel at a commercially reasonable cost.
Candidate's reimbursement obligation, if triggered, will be limited to the actual documented, non-refundable travel-related expenses paid on Candidate's behalf.
However, unless Candidate separately approves a higher amount in writing, Candidate's total reimbursement obligation under this Agreement will not exceed:
$500.00This means Candidate will never owe more than $500.00 under this Agreement unless Candidate separately agrees in writing to a higher amount before the additional expense is incurred.
By signing this Agreement, Candidate acknowledges and agrees that:
Candidate agrees to reimburse actual documented, non-refundable covered expenses, up to the $500.00 maximum cap, if after expenses have been incurred Candidate:
Candidate will not be required to reimburse expenses if Candidate's failure to attend orientation is caused by circumstances outside Candidate's reasonable control, including:
Candidate must notify Company as soon as reasonably possible if any such issue occurs.
Candidate agrees to provide at least 48 hours' notice before the scheduled orientation date if Candidate cannot attend.
If Candidate gives at least 48 hours' notice before non-refundable expenses are incurred, Candidate will not owe reimbursement.
If Candidate gives less than 48 hours' notice after non-refundable expenses have already been purchased, Candidate may be responsible for the actual documented non-refundable amount, up to the $500.00 maximum cap.
The amount owed will be limited to actual documented, non-refundable covered expenses paid or advanced on Candidate's behalf, up to the $500.00 maximum cap.
Company will provide Candidate with an itemized breakdown and available supporting documentation, such as receipts, invoices, confirmations, or proof of payment.
Company will not seek reimbursement for undocumented amounts.
Company will make commercially reasonable efforts to reduce or avoid unnecessary costs, but Company is not required to obtain refunds for expenses that are non-refundable or not reasonably recoverable.
If reimbursement is owed, Company will send Candidate a written reimbursement notice by email, text message, mail, or another contact method provided by Candidate.
The reimbursement notice will include:
Candidate agrees to pay the amount owed within five business days after the written reimbursement notice is sent.
If Candidate does not pay the amount owed by the deadline, Company may pursue lawful recovery options, including referral to a licensed collection agency or civil legal action.
Candidate may be responsible for reasonable collection costs, court costs, attorneys' fees, and interest only to the extent permitted by applicable law.
Company will not add punitive fees, inflated charges, or undocumented amounts.
Company does not guarantee or represent that unpaid amounts will be reported to consumer credit agencies. Any credit reporting, if applicable, will be handled only as permitted by law and by properly authorized parties.
Candidate understands that signing this Agreement does not guarantee employment, hiring, dispatch, pay, miles, route assignment, equipment assignment, or acceptance by any Sponsoring Carrier.
Candidate also understands that attending orientation does not guarantee that Candidate will be hired.
This Agreement does not authorize Company or Sponsoring Carrier to deduct money from Candidate's wages unless a separate lawful wage deduction authorization is signed and such deduction is allowed under applicable law.
This Agreement is intended to create a reimbursement obligation only for actual documented, non-refundable covered expenses. It is not an automatic payroll deduction authorization.
Candidate agrees to provide accurate identifying and contact information, including:
Company does not require Candidate's Social Security number for this Agreement unless separately requested for a lawful and necessary purpose.
If a Social Security number is collected, it must be stored securely and used only for lawful business, verification, collection, or legal purposes.
Candidate agrees that Company may contact Candidate by phone, text message, email, or mail regarding:
Candidate may opt out of marketing text messages where applicable, but Candidate understands that transactional or account-related communications may still be sent as allowed by law.
Company may collect, store, and use Candidate's personal information for the following purposes:
Company will not sell Candidate's personal information.
Company may share relevant information with the Sponsoring Carrier, travel providers, collection agencies, legal counsel, payment processors, or service providers only as reasonably necessary and lawful.
Candidate agrees that this Agreement may be signed electronically.
Candidate understands that an electronic signature has the same legal effect as a handwritten signature.
Candidate consents to receive and sign this Agreement electronically and agrees that the electronic record, signature certificate, timestamp, IP address, email verification, and related audit trail may be used to prove execution of this Agreement.
Candidate may request a paper copy of this Agreement.
This Agreement will be governed by the laws of the State of Illinois, without regard to conflict-of-law rules, unless another state's law is required to apply.
Nothing in this Agreement limits any rights Candidate may have under applicable federal, state, or local law.
If any part of this Agreement is found to be invalid, unlawful, or unenforceable, the remaining parts of this Agreement will remain in effect to the fullest extent permitted by law.
This Agreement represents the entire understanding between Candidate and Company regarding reimbursement of covered orientation travel expenses.
Any changes to this Agreement must be made in writing and signed or electronically accepted by both Candidate and Company.
By signing below, Candidate confirms that Candidate has read this Agreement, understands it, had the opportunity to ask questions, and voluntarily agrees to its terms.
Candidate further confirms that Candidate understands reimbursement may be required if Candidate fails to attend orientation after non-refundable travel expenses are purchased, subject to the terms and exceptions stated above.
Candidate also understands that Candidate's maximum reimbursement obligation under this Agreement is capped at:
$500.00unless Candidate separately approves a higher amount in writing before additional expenses are incurred.
Your signed Travel & Orientation Expense Repayment Agreement has been received. A confirmation email with your signed PDF has been sent to your email address.